| No. | Procedure | References | Option 1 | Option 2 | Report/ job type | Implementation deadline | If not implemented, is there a penalty? | See regulations |
|---|---|---|---|---|---|---|---|---|
| 0. Internal documents | ||||||||
| 0 | Internal documents to be prepared | 0.01 | B | Company Charter | At the time of establishment and at the time of adjustment and supplementation | V | Details | |
| 0.02 | B | Financial regulations | At the time of new establishment as a basis for financial management | V | Details | |||
| 0.03 | B | System of product production norms | At the time the enterprise starts production to calculate product cost | V | Details | |||
| 0.04 | B | Building salary scales and labor norms | At the time the enterprise starts operating | V | Details | |||
| 0.05 | B | Building a set of sample labor contracts | At the time the enterprise starts operating | V | Details | |||
| 0.06 | B | Developing and registering labor regulations | At the time the enterprise starts operating | V | Details | |||
| 0.07 | B | Declaring and reporting labor use | At the time of starting operations and periodically during the year | V | Details | |||
| 0.08 | B | Setting up labor management records | At the time the enterprise starts operating | V | Details | |||
| I. Tax procedures | ||||||||
| 1 | License tax | 1.01 | A | Filing a license tax declaration when newly established | No later than January 30 of the year after the year of establishment | V | Details | |
| 1.02 | A | Paying the license tax | No later than January 30 every year | V | Details | |||
| 1.03 | A | Submitting the license tax declaration when adjusting the increase/decrease of capital | No later than January 30th of the year following the year of occurrence of the change of information | V | Details | |||
| 1.04 | A | Paying the license tax after adjustment | No later than January 30 every year | V | Details | |||
| 2 | Initial tax records | 2.01 | A | Registering for declaration and payment of electronic tax | Within 30 days and before the first tax declaration period | V | Details | |
| 2.02 | A | Registering electronic invoices | Within 30 days and before the first tax declaration period | V | Details | |||
| 2.03 | A | Registering accounting regime | Within 30 days and before the first tax declaration period | V | Details | |||
| 2:04 | A | Registering depreciation method of fixed assets | Within 30 days and before the first tax declaration period | V | Details | |||
| 3 | VAT | 3:01 | A | Monthly value-added tax (VAT) declaration | No later than the 20th of the month following the month the tax liability arises | V | Details | |
| 3.02 | A | Quarterly value-added tax (VAT) declaration | No later than the last day of the first month of the quarter following the quarter the tax liability arises | V | Details | |||
| 3.03 | B | One-time VAT declaration (for real estate transfer, out-of-province construction) | No later than the 10th day from the date the tax liability arises | V | Details | |||
| 3.04 | A | VAT payment | The last day of the deadline for submitting the declaration | V | Details | |||
| 3.05 | B | VAT refund | Depending on the customer's needs when the conditions for refund are met | V | Details | |||
| 4 | Personal Income Tax | 4.01 | A | Monthly personal income tax (PIT) declaration | No later than the 20th of the month following the month the tax liability arises | V | Details | |
| 4.02 | A | Quarterly PIT declaration | No later than the last day of the first month of the following quarter | V | Details | |||
| 4:03 | B | One-time PIT declaration (capital transfer, investment) | No later than the 10th day from the date of occurrence of the tax liability | V | Details | |||
| 4.04 | A | Opening PIT tax code | No later than 10 working days from the date of receiving the information | V | Details | |||
| 4.05 | A | Registering dependents | No later than 10 working days from the date of receiving the information | V | Details | |||
| 4.06 | A | PIT finalization | No later than the last day of the 3rd month after the end of the calendar year | V | Details | |||
| 4.07 | A | Authorization of PIT finalization | The last day of the deadline for submitting the PIT finalization | V | Details | |||
| 4.08 | A | PIT payment (monthly/quarterly/annual) | The last day of the deadline for submitting the declaration | V | Details | |||
| 5 | Corporate Income Tax (CIT) | 5.01 | A | Payment of provisional CIT on a quarterly basis | Within 30 days after the quarter | V | Details | |
| 5.02 | A | Annual CIT finalization declaration | No later than the last day of the 3rd month from the end of the calendar/fiscal year | V | Details | |||
| 5.03 | A | CIT payment according to the finalization | The last day of the deadline for submitting the CIT finalization | V | Details | |||
| 5.04 | B | One-time CIT declaration: real estate transfer, capital transfer, capital transfer associated with real estate | Within 10 days from the date of occurrence | V | Details | |||
| 5.05 | B | CIT payment according to the one-time declaration | Within 10 days from the date of occurrence | V | Details | |||
| 5.06 | B | Related party transaction dossier | Annually, coinciding with the CIT finalization procedure | V | Details | |||
| 6 | Special consumption tax | 6.01 | B | Monthly special consumption tax declaration | No later than the 20th of the following month after the tax liability arises | V | Details | |
| 6.02 | B | One-time special consumption tax declaration | No later than the 10th day from the date of occurrence of the tax liability | V | Details | |||
| 6.03 | B | Payment of special consumption tax | The last day of the deadline for submitting the declaration | V | Details | |||
| 6.04 | B | Refund of special consumption tax | Depending on the customer's needs when the conditions for refund are met | V | Details | |||
| 7 | Personal Property Tax | 7.01 | B | Registering for personal income tax code/ asking for tax code information from property owner | Within 10 days from the date of occurrence | V | Details | |
| 7.02 | B | Paying the license fee | No later than January 30th every year | V | Details | |||
| 7.03 | B | Declaring each arising payment period | No later than the 10th day from the date of tax liability arising | V | Details | |||
| 7.04 | B | Declaring according to the calendar year | No later than the last day of the first month of the following calendar year | V | Details | |||
| 7.05 | B | Paying taxes | The last day of the deadline for submitting the declaration | V | Details | |||
| 8 | Foreign Contractor Tax | 8.01 | B | Registering for tax code for foreign contractor | Within 10 working days from the date of signing the contract | V | Details | |
| 8.02 | B | Declaration for each arising payment period | At the latest on the 10th day from the date of arising of the obligation | V | Details | |||
| 8.03 | B | Monthly declaration | At the latest on the 20th of the month following the month of arising of the obligation | V | Details | |||
| 8.04 | B | Paying foreign contractor tax | On the last day of the deadline for submitting the declaration | V | Details | |||
| 8.05 | B | Finalization of the contract | Within 45 days from the date of termination of the contract | V | Details | |||
| 9 | Non-agricultural Land Use Tax | 9.01 | B | Initial declaration | At the latest 30 days from the date of arising of the obligation | V | Details | |
| 9.02 | B | Declaration in case of changes | At the latest 30 days from the date of arising of the changes | V | Details | |||
| 9.03 | B | Paying tax | On the last day of the deadline for submitting the declaration | V | Details | |||
| II. Preparing Accounting Books | ||||||||
| 10 | Preparing accounting books | 10.01 | B | Setting up accounting books, including accounting accounts and general journal monthly | 10 days from the date of receiving sufficient documents | V | Details | |
| 10.02 | B | Monthly allocation table of fixed assets, tools, and prepaid expenses | 10 days from the date of receiving sufficient documents | V | Details | |||
| 10.03 | B | Monthly inventory import-export table | 10 days from the date of receiving sufficient documents | V | Details | |||
| 10.04 | B | Establishing production norms for monthly production enterprises | 10 days from the date of receiving sufficient documents | V | Details | |||
| 10.05 | B | Monthly product cost calculation table, construction cost | 10 days from the date of receiving sufficient documents | V | Details | |||
| 10.06 | A | Setting up accounting books, including accounting accounts and general journal quarterly | 10 days from the date of receiving sufficient documents | V | Details | |||
| 10.07 | A | Quarterly allocation table of fixed assets, tools, and prepaid expenses | 10 days from the date of receiving sufficient documents | V | Details | |||
| 10.08 | A | Quarterly inventory import-export table | 10 days from the date of receiving sufficient documents | V | Details | |||
| 10.09 | A | Establishing production norms for quarterly production enterprises | 10 days from the date of receiving sufficient documents | V | Details | |||
| 10.10 | A | Quarterly product cost calculation table, construction cost | 10 days from the date of receiving sufficient documents | V | Details | |||
| 10.11 | A | Setting up accounting books, including accounting accounts and general journal annually | 20 days from the date of receiving sufficient documents | V | Details | |||
| 10.12 | A | Annual allocation table of fixed assets, tools, and prepaid expenses | 20 days from the date of receiving sufficient documents | V | Details | |||
| 10.13 | A | Annual inventory import-export table | 20 days from the date of receiving sufficient documents | V | Details | |||
| 10.14 | A | Establishing production norms for annual production enterprises | 20 days from the date of receiving sufficient documents | V | Details | |||
| 10.15 | A | Annual product cost calculation table, construction cost | 20 days from the date of receiving sufficient documents | V | Details | |||
| III. Financial Statements | ||||||||
| 11 | Accounting Report | 11.01 | A | Business result report_Profit and loss statement by month | 10 days from the date of receiving sufficient documents | V | Details | |
| 11.02 | A | Business result report_Profit and loss statement by quarter | 15 days from the date of receiving sufficient documents | V | Details | |||
| 11.03 | A | Business result report_Profit and loss statement by year | 15 days from the date of receiving sufficient documents | V | Details | |||
| 11.04 | B | Monthly financial statements | 30 days from the date of receiving sufficient documents | V | Details | |||
| 11.05 | B | Quarterly financial statements | 30 days from the date of receiving sufficient documents | V | Details | |||
| 11.06 | B | Semi-annual financial statements | 30 days from the date of receiving sufficient documents | V | Details | |||
| 12 | Báo cáo tài chính | 12.01 | A | Annual financial statements | 30 days from the date of receiving sufficient documents | V | Details | |
| 12.02 | A | Audited Financial Statements | 40 days from the date of receiving sufficient documents | V | Details | |||
| IV. Labor | ||||||||
| 13 | Vietnamese Labor Report | 13.01 | B | Set up labor management records (paper or electronic) | Within 30 days from the date of commencement of operation | V | Details | |
| 13.02 | A | Mid-year labor change report | Before June 5th | V | Details | |||
| 13.03 | A | Annual labor change report | Before December 5th | V | Details | |||
| 13.04 | B | Annual report on training and expertise for provincial-level labor authorities | No submission deadline specified | V | Details | |||
| 14 | Report on the use of foreign workers | 14.01 | B | Report explaining the need to use foreign workers | At least 15 days before the expected date of using foreign workers | V | Details | |
| 14.02 | B | Report explaining the change in the need to use foreign workers | At least 15 days before the expected date of using foreign workers | V | Details | |||
| 14.03 | A | Report on the use of foreign workers in the first 6 months of the year | Before July 5th | V | Details | |||
| 14.04 | A | Report on the use of foreign workers annually | Before January 5th of the following year | V | Details | |||
| 14.05 | B | Work permit | At least 15 days before the foreign worker is expected to start working in Vietnam; In case of renewal: At least 5 days but not more than 45 days before the work permit expires | V | Details | |||
| 15 | Occupational Health Report | 15.01 | B | 6-month report | Before July 5th | V | Details | |
| 15.02 | B | Annual report | Before January 10th of the following year | V | Details | |||
| 16 | Occupational Safety and Hygiene Report | 16.01 | B | Annual report | Before January 10th of the following year | V | Details | |
| 17 | Report on occupational accidents | 17.01 | B | 6-month report | Before July 5th | V | Details | |
| 17.02 | B | Annual report | Before January 10th of the following year | V | Details | |||
| V. Insurance | ||||||||
| 18 | Unemployment Insurance | 18.01 | B | Initial notification to the job service center where the workplace is located about the number of employees working at the unit | Within 30 days from the date of establishment | V | Details | |
| 18.02 | B | Monthly notification of changes in the number of employees working at the unit | Before the 3rd of every month | V | Details | |||
| 18.03 | B | Annual report on the participation in unemployment insurance of the previous year | Before January 15th of the following year | V | Details | |||
| 19 | Social Insurance, Health Insurance | 19.01 | A | Unit code issuance dossier | Within 30 days from the date of signing the labor contract | V | Details | |
| 19.02 | A | Procedure for participating in social insurance: participating and issuing social insurance numbers, adjusting information on social insurance participation | Within 30 days from the date of signing the labor contract | V | Details | |||
| 19.03 | A | Compulsory social insurance with the following regimes: Sickness; Maternity; Occupational accidents and diseases: Retirement; Death | 10 days from the date of receiving sufficient documents | V | Details | |||
| VI. Trade Union | ||||||||
| 20 | Trade Union Fund | 20.01 | A | Pay trade union fees | Before the end of the month | V | Details | |
| 20.02 | A | Procedures for receiving trade union fees back | At the same time as paying the fees | V | Details | |||
| 21 | Trade Union Dues | 21.01 | B | Establish grassroots trade unions | When there are 5 or more union members or 5 or more employees voluntarily joining the Vietnam General Confederation of Labor | V | Details | |
| 21.02 | B | Develop regulations on the use of trade union finance | For internal use | V | Details | |||
| 21.03 | B | Pay monthly union dues | Before the end of the month | V | Details | |||
| 21.04 | B | Procedures for receiving trade union dues back | At the same time as paying the fees | V | Details | |||
| 21.05 | B | Manage trade union budget | For internal use | V | Details | |||
| 21.06 | B | Annually submit the trade union financial estimate for the following year to the Labor Confederation | Before November 15th - According to the instructions of the managing Labor Confederation | V | Details | |||
| 21.07 | B | Prepare quarterly trade union fund settlement report | Before January 5th of the following quarter- According to the instructions of the managing Labor Confederation | V | Details | |||
| 21.08 | B | Report on the settlement of trade union financial revenue and expenditure | According to the instructions of the managing Labor Confederation | Details | ||||
| 21.09 | B | Publicize the collection and expenditure of the trade union fund to all union members | Publicize at the annual meeting of officials and civil servants of the unit at least once every 6 months | V | Details | |||
| VII. Investment and Monitoring Report | ||||||||
| 22 | Investment Activity Report | 22.01 | B | Quarterly report | Before the 10th of the first month of the following quarter | V | Details | |
| 22.02 | B | Annual report | March 31st of the following year | V | Details | |||
| 23 | Investment Monitoring and Evaluation Report | 23.01 | B | Periodic monitoring and evaluation report during the investment implementation phase (6 months) | Before June 10th of the reporting year | V | Details | |
| 23.02 | B | Periodic monitoring and evaluation report during the investment implementation phase (full year) | February 10th of the following year | V | Details | |||
| 23.03 | B | Periodic monitoring and evaluation report during the operation and exploitation phase (6 months) | Before July 10th of the reporting year | V | Details | |||
| 23.04 | B | Periodic monitoring and evaluation report during the operation and exploitation phase (full year) | February 10th of the following year | V | Details | |||
| 23.05 | B | Monitoring and evaluation report before adjusting the investment project | Before adjusting the project | V | Details | |||
| 23.06 | B | Investment Project Completion Evaluation Report (if any) | Submit with the project termination dossier | V | Details | |||
| VIII. Statistics | ||||||||
| 24 | Basic statistical report | 24.01 | Monthly statistical report | 12th of the month after the reporting month | V | Details | ||
| 24.02 | Quarterly statistical report | 12th of the last month of the quarter after the reporting quarter | V | Details | ||||
| 24.03 | Annual statistical report | 31/3 of the year after the reporting year | V | Details | ||||
| 24.04 | B | Special statistical report for specific business fields | Same deadline with the general report | V | Details | |||
| IX. State bank report | ||||||||
| 25 | Foreign loans | 25.01 | B | Registration of foreign loans with the State bank | Within 30 working days from the date of signing the medium and long-term foreign loan agreement | V | Details | |
| 25.02 | B | Registration of changes to foreign loans | Within 30 working days from the date of signing the agreement with the changed content | V | Details | |||
| 25.03 | B | Report on foreign loans | No later than the 5th of the following month | V | Details | |||
| X. Specialized report (apply to conditional business lines) | ||||||||
| 26 | Conditional business lines | 26.01 | B | Report to the specialized management agency | V | Details | ||
| 26.02 | B | Documents publicizing sufficient conditions for business | V | Details | ||||
| XI. Fire prevention and fighting | ||||||||
| 27 | Fire prevention and fighting | 27.01 | B | Certificate of eligibility for fire prevention and fighting | No deadline for submission found | V | Details | |
| 27.02 | B | ire prevention and fighting management and monitoring records | For internal use | V | Details | |||
| 27.03 | B | Fire safety inspection report | No deadline for submission found | V | Details | |||
| 27.04 | B | Report on the management, maintenance and maintenance of fire fighting equipment | Fixed at the end of November every year | V | Details | |||
| XII. Environment | ||||||||
| 28 | Environment | 28.01 | B | Environmental impact assessment report | Submit before the investment decision of the project | V | Details | |
| 28.02 | B | Environmental protection activities report | Before January 15th of the following year or before January 20th of the following year (for revised reports) | V | Details | |||
| 28.03 | B | Workplace environmental monitoring report | Before December 31st of the year | V | Details | |||
| XIII. Customs | ||||||||
LIST OF PROCEDURES THAT ENTERPRISES NEED TO CARRY OUT IN ACCORDANCE WITH CURRENT REGULATIONS
Dear Customer,
According to current regulations, on a monthly, quarterly, or annual basis, enterprises not only have to declare taxes and prepare financial statements but also have to carry out many procedures. And all of these procedures are not entirely the responsibility of the accounting department. Therefore, we have compiled the following procedures for two purposes: 1. To help customers understand and proactively comply to limit legal risks. 2. To define and limit the scope of our work. The scope and responsibility of accounting work are marked with items in section A below. Option B is only performed when requested by the customer and paid for separately for each service.