Invitations to meetings of the Board of members may be made in writing

2. Invitations to meetings of the Board of members may be made in writing, by phone, fax, or another electronic medium as prescribed by the company’s charter, and sent directly to each member of the Board of members. The invitation must specify the time, location, and contents of the meeting.

bookkeeping-vinasc3The agenda and documents must be sent to the company’s members before the meeting takes place. Documents related to amendments to the company’s charter, approval of the company’s development orientation, approval of annual financial statements, restructuring or dissolution of the company must be sent to the members at least 07 days before the meeting date. Time limits for sending other documents shall be prescribed by the company’s charter.

3. In case the Chairperson of the Board of members fails to convene a meeting of the Board of members at the request of a member/group of member prescribed in Clause 8 and Clause 9 Article 50 of this Law within 15 days from the day on which the request is received, such member/group of member shall convene the meeting.

4. Unless otherwise prescribed by the company’s charter, the convention of a meeting of the Board of members prescribed in Clause 3 of this Article must be made in writing and contain the following information:

a) Full names, permanent residences, nationalities, ID/passport numbers of members being individuals; names, establishment decision numbers or company ID numbers, headquarter addresses of members being organizations; proportion of stake, number and date of issue of the certificate of capital contribution of each member that makes the request;

b) Reasons for convening the meeting and issues that need solving;

c) Intended agenda;

d) Full names and signatures of every member that makes the request or their authorized representatives.

5. If the request for convention of a meeting of the Board of members does not contain sufficient information as prescribed in Clause 4 of this Article, the Chairperson of the Board of members shall send a written notification to the member/group of member within 07 working days from the day on which the request is received.

bookkeeping-vinasc1In other cases, the Chairperson of the Board of members shall convene a meeting of the Board of members within 15 days from the day on which the request is received.

In case the Chairperson of the Board of members fails to convene a meeting of the Board of members as prescribed, the Chairperson shall be personally responsible for the damage to the company and relevant members. In this case, the member/group of members that makes the request is entitled to convene a meeting of the Board of members. Reasonable expenditures for the convention and organization of the meeting of the Board of members shall be reimbursed by the company.